Board of Directors Meeting

 

Oklahoma Community Health Services “dba” Variety Care

3000 N. Grand Blvd., Oklahoma City, OK 73107

Board of Director Special Meeting

In accordance with Sections 25 O.S. § 304 (4) of the Oklahoma Government Code

Portions of this meeting may be held in closed session.

Agenda for Monday, May 21st, 2012, 6:30 p.m.

I Roll Call and Call to Order…………….…C. Baker, Board Secretary and M. Acuna, Board President

II Introduction of Guests……………………………………………………L. Carmichael

III Consent Agenda……………………………………………………………..M. Acuna, Board President

All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member would like to remove an item for individual consideration. The consent agenda consists of the discussion, consideration and approval of the following items:

a. Correction and/or Approval of April 23rd, 2012 Board of Director’s Meeting Minutes.

b. Board Bulletin from OKPCA

c. Review of Written Directors reports as listed

• Dental Director’s Report

• Behavioral Health/Special Projects

• Foundation Director’s Report

• Programs Director’s Report

• Patient Services Director’s Report

• Operations Director’s Report

• Finance Director’s Report

• Medical Director’s Report

i. MOTION: Discussion and Possible Board Action: Approve the Consent Agenda

IV Finance Committee Report………………………………………………….…A. Dunn, Board Treasurer

a. Review Financials

V CEO Report…………………………………………………………………L. Carmichael

a. Budget presentation 2012-2013

b. “Triple Aim” and NCQA criteria for Patient Centered Medical Home …… Dr. Crutcher

c. Compliance Report………………………………………………………….G. Garrard

i. Update on mid-level supervision legal research and opinion

d. Board Survey

VI Board Chair Report…………………………………………………………….M. Acuna, Board President

a. Discussion regarding Fearless Fundraising

b. Donations from BOD for fiscal year 2012 ending June.

VII Committee Reports…………………………………………………..……….. ... M. Acuna, Board President

a. Foundation Report…………………..…………….…………………L. Schulz, Foundation Board Chair

i. Presentation of 2012-2013 budget request…………………..M. Funk, Foundation ED

b. Nominating………………………………………………….…….…D. Nevard, Committee Chair

i. Presentation of slate of officers and present new candidates for election

ii. Directors for re-election

c. Business Development……………………………………….……….D. Nevard, Committee Chair

d. Personnel………………………………….………………………….D. Tackett or T. Corley, Committee Chair

e. Quality…………………………………..……………………….…..J. Stuemky, Committee Chair

• See Medical Director’s Report

i. MOTION: Discussion and Possible Board Action: Approve the deletion of clinical policies.

Policies in “Special Project” folder to be submitted to the board for deletion:

CA 1.05 - New OB Appointments

Consent and Confidentiality:

CA 3.05 – Requirements for Presence/Consent of Guardian for Clinic Visits, Including Sports Physicals

Radiology:

1.12 – Duplication of Radiology Department Radiology

1.18 - Radiology Electrical Safety

1.15 - Radiology Film Storage and Purging Retention of Radiographs

1.19 - Radiology Hazard Communication

1.20 - Radiology Hazardous Surveillance Program

1.16 - Radiology Processor Function and Maintenance

1.10 - Radiology Film Request

1.09 - Radiology Requests for Radiology Reports

ii. MOTION: Discussion and Possible Board Action: Approve the following policies

Policies in “Special Project” folder to be submitted to the board for approval:

CA 1.01 – Access to Care (Change to Policy)

CA 1.02 – After Hours Care/Access (Change to Purpose and Policy)

CC 5.01 – Triage Walk-In Protocol (Change to Purpose and Policy)

CC 5.03 – Triage of Walk-Ins, Urgent/Non-Urgent Patients (Change to Purpose and Policy)

Advance Directives:

CA 2.01 – A Personal Decision Booklet (Change to Purpose and Policy)

CA 2.02 – Activation of Advance Directives (Change to Purpose and Policy)

CA 2.03 – Advance Directives (Change to Purpose)

Pharmacy:

P 1.01 – Obtaining Medications from 340-b by Mail Order (Change to Policy Title, Purpose, and Policy)

P 3.01 – Pharmaceutical Representative Policy & Procedures (Change to Purpose)

P 3.02 – Pharmacy Prescription Drug Sample Dispensing (Change to Purpose)

P 3.03 – Pharmacy Patient’s Assistance Program (Change to Purpose)

Radiology:

1.0 – Radiology Overread and Documentation of X Ray Results (Change to Purpose and Policy)

1.01 – Radiology Patient Log (Change to Purpose and Policy)

1.05 – Radiology Patient Safety, Transfer (Change to Policy)

1.06 – Radiology Pregnant Patients: (Change to Purpose)

1.07 – Radiation Patient Notification of Test Results: (Change to Purpose and Policy)

1.13 – Radiation Exposure Monitoring [Film Badges]: (Change to Policy)

1.17 – Radiology Equipment Maintenance (Change to Purpose and Policy)

1.24 – Radiology Equipment Safety: (Change to Policy)

1.25 – Radiology Infection Control Policy: (Change to Purpose and Policy)

Scope of Practice:

CA 4.01 – Scope of Practice; Medical Assistants (Change to Purpose and Policy)

CA 4.02 – Scope of Practice; RN’s and LPN’s (Change to Purpose and Policy)

Consent and Confidentiality:

CA 3.02 – Informed Consent for Treatment: (Change Purpose and moved part of Policy to Procedure)

CA 3.04 – Involuntary Consent: (Change to Purpose and Policy)

f. By-Laws…………………………………………………….…….….R. Brown, Committee Chair

i. By-Laws review

g. FIP Oversight…………………………….…………………………..D. Nevard, Committee Chair

h. Report of (VCL and VCA) by Talesa Flenniken, President of VCL and VCA Board – a Subsidiary

of Variety Care.

i. Joint Opportunities……………………………………………….…M. Acuna, Board President

j. Executive…………………………………………………………….M. Acuna, Board President

VIII Announcements

a. Tipton Open House - TBA

b. Next Board Meeting – Monday, June 25th

c. What did we do at this meeting to further our mission?

IX Adjournment

a. MOTION: Discussion and Possible Board Action: Adjournment